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Inventory Imported
Inventory imported via CSV or added manually.
A full-stack vehicle auction platform handling end-to-end inventory management, multi-role inspection workflows, live weekly bidding, proxy bidding, Stripe-powered invoicing, and a responsive buyer-facing website — built to run repo vehicle auctions at scale.
Technologies Used
The challenge
BuyRepos needed a system to manage repossessed vehicles from intake through auction and final sale. Off-the-shelf solutions couldn't handle the complexity of multi-role inspection workflows, bank-grade documentation, live bidding with proxy support, and Stripe-integrated invoicing — all under one roof. The goal was a single platform that every stakeholder — inspector, detailer, booking agent, bidder, and administrator — could operate from day one without friction.
How it works
Every vehicle moves through a defined, trackable workflow from intake to sold invoice:
Inventory imported via CSV or added manually.
Multi-role inspection — mechanical, vehicle, detailer.
Review & booking inspector sets reserve price.
Item added to the weekly live auction.
Bidders compete — proxy bids auto-increment $25.
Highest bidder invoiced & paid via Stripe.
Platform modules
A comprehensive suite of interconnected modules, each purpose-built for a specific role in the auction lifecycle.
CSV import with error logs, manual entry, status tracking, filtering, archiving, and CSV export across 9 vehicle categories.
Dedicated dashboards for mechanical, vehicle, detailer, and review/booking inspectors — each with at-a-glance analytics showing items in-process vs. completed.
Create and manage weekly auctions with start/end times, add ready inventory, review expired auctions, and export per-item bid history.
Standard bidding with automatic 10-minute extensions if a bid lands within 1 minute of close. Proxy bidding auto-increments $25 above competing bids up to the user’s set maximum.
Auto-populated invoices with fee calculator (buyers fee, doc prep, tax, transport). Separate Buy Now invoice flow. Stripe integration for stored credit cards and fee collection.
One-click generation of Booking Report PDF, Wash Sheet PDF, Buyers Guide PDF (incl. T&C page 2), and Window Sticker PDF — all pre-populated with item-specific data.
Bluebook, NADA, Blackbook, and MMR calculator with optional field inclusion on reports. Material cost calculator deducts repair investment from average value to surface a net valuation.
Responsive public site with live inventory display, single-item bidding UI, scrolling marketing banners, user registration (basic & dealer), bid history, and account management.
User roles
Five distinct user roles each have tailored dashboards, permissions, and toolsets — ensuring the right people see the right data.
Full system access — user management, CMS, all reporting, auction creation, invoicing, and system configuration.
Documents engine status, ABS, brakes, transmission, fuel type, airbags, TPMS, exhaust, and overall mechanical condition. Must enter mileage before submission.
Documents interior features, glass conditions, tire conditions, exterior damage with photos, airbag status, structural conditions, and body condition across all category types.
Completes wash, VAC, window cleaning, visor/glove box/console checks, and generates the Wash Sheet PDF. Can also add condition notes and photos.
Uses inspection data to determine item value using the valuation calculator, sets reserve price, generates Booking Reports, and signs off items for auction.
Inspection system
The inspection workflow is the operational core of the platform. Each inspector role has a dedicated module with specific fields, condition photo uploads, and at-a-glance analytics showing items in-process and completed.
Document generation
All four document types are generated as print-ready PDFs, pre-populated with item-specific data, and available for bulk export.
Condition summary, valuation calculator results (Bluebook/NADA/Blackbook/MMR — optional per field), itemized work order, and item case number. Available to Admin and Review roles.
Detailer checklist — wash, VAC, window cleaning, interior checks, and non-runner flag. Generated by the Detailer role.
Two-page document: page 1 contains item-specific public disclosure information; page 2 contains standard terms and conditions included with every vehicle.
Public-facing vehicle disclosure sheet displayed during auction, pre-populated with all relevant item details.
“A single platform where repo vehicles go from intake inspection to weekly auction to paid invoice — with every stakeholder, document, and dollar tracked in one place.
BuyRepos Auctions, platform vision
Platform overview
Full-stack web application — admin backend + responsive buyer-facing website
Live auction bidding with proxy auto-increment and 10-minute expiration extension
Stripe gateway integration — stored cards, fee collection, invoice management
Mechanical, vehicle, detailer, review/booking — all with role-specific dashboards
Booking Report, Wash Sheet, Buyers Guide (2-page), Window Sticker — all PDF
Automobiles, Boats, Heavy Equipment, Motorcycles, RV/Trailer, SUV, Toys, Trucks, Vans
Public buyers + licensed dealers (dealer number required; no card required for dealers)
11 automated templates — bid alerts, proxy notifications, invoices, account events
Key outcomes
From CSV import to paid invoice, every step is managed inside a single unified system.
Real-time auction bidding with automatic 10-min extensions and $25 proxy auto-increment.
Auto-generated Booking Reports, Buyers Guides, and Window Stickers satisfy compliance requirements.
Each of 5 user roles sees only the tools and data relevant to their specific function.
Credit cards stored securely on file; admin can charge fees directly from the platform.
Roles, statuses, and inspection variables can all be extended without core code changes.
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